Council meeting agenda for Wednesday, March 6, 2013, at 7:30 p.m. at Town Hall
1. Call to Order
2. Pledge of Allegiance to the Flag
3. Roll Call
4. Approval of the Minutes
Special Workshop on Feb. 5, 2013
Special Meeting on Feb. 19, 2013
5. Public Comments - Each speaker will be limited to five minutes.
6. Resolutions Recognizing Volunteer Board and Commission Members:
A. 13-23 A resolution thanking Mr. Anthony A. Cox for his service to the Hudson community.
B. 13-24 A resolution thanking Mr. John Smart for his service to the Hudson community.
C. 13-25 A resolution thanking Mr. Neal J. O'Keefe for his service to the Hudson community.
7. Proclamation - Special recognition of Developmental Disabilities Awareness month
Executive Summary: Mayor Currin will recognize March as Developmental Disabilities Awareness Month.
8. Correspondence and Council Comments
9. Report of Manager
10. Consent Agenda
A. 13-26 A resolution authorizing the city manager to enter into a lead public agency federal project agreement with the Ohio Department of Transportation for the 2012 Safe Routes to School program; and declaring an emergency.
Executive Summary: This project will include the installation of sidewalk on Glen Echo Drive from Hudson-Aurora Road to Victoria Parkway, and on Middleton Road from Winterberry Drive intersection to the end of the existing walk at Ellsworth School with work including ADA ramps, grading, striping as needed, plus a crosswalk at Middleton; also installation of electronic school crossing signals along North Hayden Parkway and the purchase of eight bike racks to be located on school properties.
B. 13-27 A resolution authorizing an emergency expenditure for additional stone needed to surface the newly expanded city service yard at 95 Owen Brown Street; and declaring an emergency.
Executive Summary: During the summer and fall of 2012, at the request of City Council, the Public Works Department began work on removing dirt and construction debris from the service yard located at 95 Owen Brown Street (Hudson Public Power facility). During the final phase of work on the project the Public Works staff used additional stone to surface the newly expanded service yard which put expenditures for construction stone over $25,000 which requires City Council approval.
C. 13-28 A resolution authorizing the city manager to enter into a professional services contract with Peters, Tschantz & Associates for the final design, bid specifications and project management tasks for the Darrow Road street lighting improvements project; and declaring an emergency.
Executive Summary: In 2012 the Public Works Department retained the professional consulting services of Peters, Tschantz and Associates to evaluate the roadway lighting conditions on Darrow Road (from Barlow Road to Norton Road). Based on the consultant's evaluation, the Public Works Department would like to enter into a professional services contract (value $67,600) with the consultant to provide for the final design, bidding, construction, and project management of the project.
D. 13-29 A resolution authorizing an agreement with GPS insight for global positioning system vehicle fleet monitoring services; and declaring an emergency.
Executive Summary: In 2006 the Public Works Department started using global positioning equipment and monitoring services via GPS Insight to monitor and manage vehicles. The project has been phased in over the past six years to include all Public Works Dept. Vehicles. With the final phase of Public Works Dept. vehicle installations being completed in late 2012, the estimated annual monitoring charges are expected to eclipse $25,000 thus requiring City Council's approval.
E. 13-30 A resolution authorizing the city manager to advertise for bids for the furnishing and installation of an emergency power generator for the safety center.
Executive Summary: With support from Engineering and a consulting engineer, specifications have been developed for the replacement and installation of a backup emergency power generator for the Safety Center (Fire and EMS). We are requesting permission to go to bid.
F. 13-31 A resolution authorizing the city manager to enter into a contract with Ronyak Paving Inc. for the Norton Road resurfacing project (pid 88544); and declaring an emergency.
Executive Summary: This project will consist of asphalt planning; full depth repairs, intermediate asphalt course; surface course; loop detectors and pavement striping on Norton Road from Stow Road to state Route 91.
G. 13-32 A resolution to approve then and now certificates for purchases; and declaring an emergency
Executive Summary: Council authorization is required for payment of the invoice(s) shown on this resolution in excess of $3,000 for which a commitment was made before a Purchase Order was generated.
A. 13-21 A resolution authorizing the city manager to enter into a license agreement for a fence at 188 Hudson Street.
Executive Summary: Kate Harmon and Jeffrey Etters, property owners of 188 Hudson Street, would like to place a fence in front of their home. Due to the location of their home a fence in front of it would have to be in the right-of-way. The License Agreement would allow the fence and set forth terms specifying its location and other matters.
B. 13-33 A resolution authorizing the city manager to enter into a grant funding agreement with Technology
Entreprenurial Center of Hudson ("techudson").
Executive Summary: The City wishes to provide certain grant funding to TECHudson in accordance with the attached Agreement for the public purpose of nurturing new business development through the business incubator, thus creating new employment and higher wage opportunities for its residents, the region, and the State of Ohio.